Meeting 17

Meeting 17

Meeting information

Date: 2025-03-05

Time: 8:00-9:00pm

Location: Bartlett Treehouse Lounge

Topics

RA Pitch - 20 min

By Moffet and Coral from Braeburn
For Lower Braeburn small team event this semester
To be hosted on March 13 in event space
Expected turnout of 70-100 residents
Saint Patrick's day event
- Larger scale event with props, cookie decorating and competitions
- Different budgets maintain items but change the quantity
- Gold funding: $650, Silver: $495, Bronze: $395
All requests above what could be allocated
So could only give $250 ($50 given from Bartlett)

Election - 18 min

March 9th is last day for applications with 2 days for candidate vetting by RLMs
Interviews would be done on the 12th
Then March 13 will be all nominees meeting which will be combined with AGM
Council meeting to be from 7:00-8:00pm in room 2118
Callum suggested to move back deadlines by 2 days
However, council voted to keep the deadline as March 9

Carnival - x min

Carnival planned on March 21st from 4:00-7:00pm to align with bouncy castle
Planners to be there from at least 3:00 for setup
Callum can contact UBC A Capella and grunge groups and can re-book UBC jazz to be booked in shifts to have music for the whole event runtime
Will not be using a stage for performance
Activities currently planned:
1. Henna
2. Cotton Candy
3. Bouncy castle
4. Bubble soccer
5. Tug of war
6. Cornhole

Conclusions

To do list

Callum to change posters to better reflect dates
Seth to book Treehouse Lounge for interviews from 4:00-7:00pm on March 12th
Seth to book room 2118 for AGM + All nominees meeting on March 13th 7:00-8:00pm
Pranav to make signup form for interviews
Seth to send out beverage order form

Motions

Motion to Adjourn: Pranav
Second to Adjourn: Neha

Budget table

RA Name	House	Event Name	Approved funding
Moffet, Coral	Braeburn (Small team)	Saint Patrick's Function	$250